April 3rd, 2020
Hello Ohio Professionals and Member Clubs:
I urge you all to share this with your team families and your coaching staffs. I believe it is vital for us all to understand in greater detail why certain decisions have made.
This is such a crazy time. I am sure almost all of you are in the same boat as me. I have had to close the doors to my business and I am currently considered unemployed. Nearly all of the committee members are also in this situation. I am not asking for pity over these issues, I am merely pointing out that most of the people on the committee (all of whom are true volunteers) are experiencing similar circumstances to you.
With that said, I would like to address one of the hot button topics currently being discussed in the Ohio gymnastics community. That being the decision of the committee to allow the organizations who were set to run our state meets to retain $25.00 of each athlete’s entry fees.
Ohio USA Gymnastics will receive no part of this. Normally, all state hosts are responsible for paying $3.50 fee per athlete to the state as part of the head tax system our state operates under. For this year, I have decided not to charge these organizations for this fee. So, the $25.00 per athlete fee is entirely going to the three host organizations who were set to run these events. All of their expenses will be paid from this amount. The only exception is the awards for the compulsory state meet. The state committee all agreed that the state should purchase those already delivered awards from Olympic Dreams Gymnastics. Those awards will be sold to the one of the state meet hosts next year, thus allowing the state to recoup the money we are spending this year. It also prevents one of our hosts from having to sit on awards they may or may not be able to use in the future.
Why are we allowing the organizations to keep money beyond the physical expenses? Well, they have all done all the preliminary work to host a competition of this size. This includes, but is not limited to, attending countless planning meetings, negotiating hotel rate fees, negotiate facility agreements, equipment delivery and set up plans, negotiate for that equipment, attract vendors and negotiate vendor contracts, collect athlete entries (not as easy as one would hope – not all clubs send their fees in a timely manner – if a club bounces a check the host is left being a bill collector to receive the monies they are owed), create a budget to ensure they run a successful meet, enter athletes into a database, organize a schedule, help determine how many age groups will be needed at each level, order individual awards, order team awards, create facility layouts, potentially reserve bleacher/seating, plan for scoring procedures, secure housing and meals for the judges during the event, arrange and provide onsite meals for coaches during the event and much more.
These things are all done well in advance of the time at which USA Gymnastics and the State of Ohio determined these gatherings should not happen. The compulsory state meet was actually past the time frame where, according to USAG rules and policies, refunds needed to be given. The USA Gymnastics R&P states that refunds do not have to be honored within 10 days of the start of competition. It also states the following on page 99 of the current R&P in regards meet cancellations.
3. Cancellation Policy - The Meet Director should make the best effort to refund all or part of the entry fee in the event that severe weather or a shortage of judges would cause a cancellation of a competition.
In spite of this gray area, neither the state committee or the host organization ever felt that no refund was an option.
While we all agree that the restrictions needed to be in place, it does not mean the committee felt these host organizations should receive nothing for the countless hours they had already devoted. Even if they just paid the physical bills and refunded all the remaining monies to each club that entered, then these host organizations would be losing money when they are not paid for their time and efforts. I have hosted many large competitions in the past 30 years and I never received a single penny for the hours and hours of meetings, negotiating and planning prior to the conclusion of the meet. When you are meeting with the representatives from the hotels and the events centers, those individuals are being paid for their time. When you agree to a contract with a hotel, event center, vendor, awards supplier, etc. there are often performance clauses that the host organization is responsible for even is the event is smaller than anticipated or worst case scenario, doesn’t happen at all.
While I am very sorry the current state of affairs prevents us from moving forward with state meets this year, hopefully this email helps you understand in greater detail why the committee felt that allowing each host to keep up to $25.00 per athlete was a reasonable decision. I also want everyone to know that all state meets will be required to submit Profit and Loss statements to me and that I will in turn post those documents on the state website. I want everyone to know how much I value the need for transparency in these matters.
Thank you all for your time and attention. Please feel free to reach out to me if you have any questions regarding this matter. Stay safe and stay healthy!
Patrick C. Jordan
Ohio USA Gymnastics SAC Chair
Please remember you must become SAFESPORT certified through USA Gymnastics.
A revision to the JO Code on page 38. Page 37 is included also if you want to print it out double-side and then three-hole punch it as a replacement page.
October 26, 2019
Here are the results from the Ohio state administrative committee elections which ended Wednesday night. I truly appreciate everyone who was willing to run. I think it is very admirable to be willing to take on a volunteer position and attempt to help your fellow gymnastics professionals in our state. Congratulations to those of you who won and I would like to encourage everyone who didn’t win to be willing to step up again when we hold the next election.
|Michelle Crane||Xcel Chair|
|Jill Skulich||Judge Liaison/Database Coordinator|
|Pam Halker||Competition Chair|
|Jasmine Musick||Club Liaison/Apparel Coordinator|
|Kristy Fries||Special Events Director|
|Sue Kane||Education Director|
|Jared Nun||Media Director|
You probably know, Ohio law requires you to have liability insurance if you drive a motorized vehicle. However, do you know in 2013 the state of Ohio passed a law requiring coaches/officials of Ohio youth sports to have training on concussion management? This is not a one-time requirement. Every three years coaches/officials need to renew their training and have evidence of completion. This is the responsibility of each person to monitor and maintain, just like liability insurance. Please make sure you have taken a concussion training and have physical record of completion.
*Note: USA Gymnastics Safety Certification DOES NOT fulfill this requirement. Please see link below for details on what you need to know and complete.
Concussion Law: Ohio’s Return-to-Play – Youth Concussion Law (ORC 3313.539 or ORC 3314.03) Learn More
In 2017, Ohio put into effect “Lindsay’s Law”. Lindsay’s Law applies to coaches, club owners, parents, and youth athletes in being knowledgeable and trained about sudden cardiac arrest. There are online trainings and forms required to comply with this state law. To learn about Lindsay’s Law, and how it applies to you, please see the link below for more information.
National, Regional, and State Chairs,
As you may have seen, the U.S. Center for Safe Sport has created a new requirement that all athletes, age 18 or older, must complete the U110 to be in the field of play. The course is free and must be completed prior to March 23, 2019. This is a mandate from the USOC for all National Governing Bodies, not just USA Gymnastics.
Please see below the message that was sent to the membership Monday.
USA Gymnastics will not begin auditing athlete membership records for compliance until April 23, 2019. This is after L9/10 Regionals but before E/W and JO Nationals. I DO NOT want to tell an athlete who qualifies to any post season Championship meets that she cannot compete in that competition. Please help me remind these athletes that this needs to be completed asap. I certainly don’t expect them to do this before this weekend’s competitions but definitely before the championship meets roll around.
Please share this messaging to any clubs, coaches or athlete that may reach out to you with any question or concerns or direct them to contact the Member Services Department directly at 800.345.4719 or via email at firstname.lastname@example.org.
You may purchase your copy online today through the USA Gymnastics website. - View
Review meet procedures, requirements and responsibilities.